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Administrative Support Coordinator 2 (Admissions Coordinator)

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Administrative Support Coordinator 2 (Admissions Coordinator)

Penn State Law's Office of Admissions in University Park is seeking a professional to fill the role of Administrative Support Coordinator (Admissions Coordinator). The Admissions Coordinator will serve as the lead administrative support for the Admissions office particularly focused on applicant data management but also ensuring schedules are maintained and deadlines met. Responsibilities fall into several categories: Office Administrative Support: Maintain applicant files and administrative support manual; Initiate human resources forms and approve as authorized; maintain various distribution lists and communicate with internal constituencies; maintain Admissions Staff calendars and manage appointments; arrange multi-office meetings; distribute mail; ensure applicant materials are mailed timely and correctly; prepare expense reports in ERS; Attend team meetings and take notes as needed; research, compile, and review information for various projects and distribute information as needed. Data Management: receive, verify, and validate applicant data and application maintenance; preparing and assigning applications for review; enter and update applicant statuses; create, compile, and review data reports for use by admissions staff. Visitor Assistance: Answer phones and respond to inquiries or re-route calls as appropriate; greet and liaise with visitors; provide answers to questions and respond to issues; schedule visits for admitted and prospective students. Recruitment Support: Assist Admissions Staff with coordinating or planning travel including air, car, and hotels; prepare and distribute travel itineraries; assist with planning of recruitment events on campus; monitor budgets for recruitment events and other recruitment budgets; inventory and order various recruitment materials and office supplies. Oversight of Work Study Students: Supervise and train student workers on various tasks (e.g., creating admission packets, responding to basic inquiries, answering questions by phone); direct student workers tasks to support office needs. Periodic weekend or evenings are required and will be compensated with comp time or overtime as appropriate. Desired qualities include extraordinary attention to detail, exceptional organizational skills, a keen ability to learn, critical thinking skills, a positive attitude and welcoming demeanor, excellent verbal and written communication skills, and a self-starting work ethic. We also seek candidates demonstrating strong emotional intelligence, a team-oriented philosophy, and a desire to work in a fast-paced, collegial office. Typically requires a High School diploma or higher plus two years of related experience, or an equivalent combination of education and experience. A demonstrated familiarity with social media platforms, CRM software, and complex databases is strongly preferred. Proficiency with Microsoft Office Suite required. The position will remain open until filled.

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CAMPUS SECURITY CRIME STATISTICS: For more about safety at Penn State, and to review the Annual Security Report which contains information about crime statistics and other safety and security matters, please go to, which will also provide you with detail on how to request a hard copy of the Annual Security Report.

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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Location: University ParkPA 16802
Document ID: AC182-4Y07  
Ad Number: 1218134
Job Type:  Regular

Job Schedule: Full-time

Published in:  JobElephant
Published on: 2018-05-2105/21/2018
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