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Athletics Compliance Coordinator

Classified As seen in JobElephant
Athletics Compliance Coordinator

Job no: 494047
Department: Athletics
Work type: Staff
Location: Stanislaus - Turlock
Categories: Unit 4 - APC - Academic Professionals of California, Probationary, Full Time

Position Summary
(Classified as: Student Services Professional III)
Full time position available on or after October 31, 2019 for the Athletics Department.

Under direction of the Assistant Athletic Director, this position is responsible for planning, development, monitoring and implementation of procedures for maintaining compliance with NCAA and CCAA rules and regulations. Will monitor all NCAA compliance including certification of eligibility, official visits, practice and competition hours (CARA), tryouts, and maintaining rules, regulations, and records training program for coaches, staff and student-athletes using ARMS software. Will work with the Academic Advisor to provide academic and campus life advising to student-athletes. Will work with Financial Aid to administer athletic aid and scholarship renewals.

Job Duties
Duties include but are not limited to:
Implement and maintain compliance and recruiting software.
Conduct team meetings at the beginning of the year to advise on NCAA Compliance rules and paperwork.
Assist with documentation and submission of reports as requested by the NCAA, CCAA, CSU Stanislaus and the CSU Chancellor's office (ATS, Grade Rate, EO 967).
Advise, monitor and evaluate CARA logs, recruiting logs and tryout forms to ensure compliance with all NCAA rules and CCAA rules using ARMS software.
Advise and educate coaches, staff and student-athletes on rules and regulations as declared by NCAA and CCAA.
Conduct monthly compliance education training for Athletic Department.
Monitor social media for NCAA Compliance.
Monitor the NCAA legislative database for rules interpretations.
Work with FAR, Assistant Athletic Director, Head Coach and Director of Athletics to report violations as required.
Ensure declared championship and non-championship seasons, practice and competition schedules are declared prior to start of either season in each sport.
Work with FAR to administer coaching recruiting exams.
Records management using ARMS software.
Work with Office of Financial Aid on athletic scholarships and annual renewals.
Maintain and provide reports from the NCAA Eligibility Center including all documentation for recruited student-athletes.
Evaluate and update processes, policies and procedures related to student-athlete eligibility.
Manage eligibility certification of all student-athletes to practice, compete, and receive athletically related financial aid based on NCAA, CAAA, and CSU Stanislaus regulations.
Administer National Letter-of-Intent program in coordinate with Assistant Athletic Director.
Complete NCAA Squad lists prior to first competitions.
Maintain and update student records, update academic progress, roster management and create reports to evaluate eligibility using Compliance Assistant, PeopleSoft and recruiting software programs.
Ensure that regularly changing rosters, squad lists, travel lists are accurate.
Oversee and approve team travel based on eligibility.
Oversee Community College tracer reports and Permission to Contact forms.
Administer waiver requests per NCAA guidelines in coordination with Assistant Athletic Director.
Work in collaboration with Athletic Academic Advisor with advising of student-athletes and admissions of prospective student-athletes for initial eligibility; transfer students and continuing eligibility and proper progression toward degree.
Work collaboratively with Admissions, Financial Aid, Enrollment Services, and the Academic Success Center.
Meet with recruits to discuss NCAA eligibility rules and academic support programs.
Meet with all incoming student-athletes at New Student Orientation (NSO) to discuss academic requirements and assist in advising.
Attend meetings as scheduled by committee, assist with fundraising events for Make-A-Wish Foundation, recruit committee members, communicate events calendar with Athletic department.
Other duties as assigned.

Minimum Qualifications
Education:Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related. Experience:Equivalent of three years of progressively responsible professional student services work experience. (A master's degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling.)

Preferred Qualifications

Master's degree.
One year in NCAA compliance or in a related field.
Working knowledge of the NCAA and compliance protocols. Experience with the NCAA
Compliance Assistant web based software (CA), the NCAA legislative data base (LSDBi) and the NCAA Eligibility Center.
Ability to multi-task, problem solved and make decisions in a fast-paced environment.
Strong computer skills, as well as excellent written and oral communication skills are
necessary to interface with student-athletes, parents, coaches, faculty and staff.
Ability to work with a diverse university community with a diverse population of students and parents.
Knowledge of ARMS software.

Required Qualifications

General knowledge of the methods and problems of organizational and program
General knowledge of research and interview techniques.
Ability to interpret and apply program rules and regulations.
Ability to use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements.
Ability to obtain factual and interpretive information through interviews.
Ability to reason logically; ability to collect, compile, analyze and evaluate data and make verbal or written presentation based on these data.
Ability to recognize multicultural, multi-sexed and multi-aged value systems and work accordingly.
Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas.
Thorough knowledge of the principles of individual and group behavior.
General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures, activities and practices of the program area to which assigned.
General knowledge of individual counseling techniques.
General knowledge, or the ability to rapidly acquire such knowledge, of the overall operation, functions, programs, organizational procedures, and activities of the campus.
Working knowledge of student services programs outside the program to which immediately assigned.
Ability to analyze complex situations accurately and adopt effective courses of action.
Ability to advise students individually and in groups on complex student-related matters.
Ability to determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature.
Ability to interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze and define the problem, draw valid conclusions and project consequences of various alternative courses of action.
Ability to carry out a variety of professionally complex assignments without detailed instructions.
Ability to establish and maintain cooperative working relationships with a variety of individuals to include faculty, CSU administrators, student organizations, and other private and public agencies and others in committee work, and student advising and community contacts.

Physical Requirements
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to sit for long periods of time, walk across campus, and occasionally lift up to 50 lbs.

Salary Range
$4,691 - $6,683 per month plus excellent paid benefits. (Anticipated salary will be $4,691 - $5,629 per month, depending on the qualifications of the successful finalist.)

Compensation & Benefits
Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Link to Benefits Summary: Academic Support (Unit 4)

How to Apply
To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the "Apply Now" button on this page.

Application Deadline

OPEN UNTIL FILLED; SCREENING TO BEGIN OCTOBER 7, 2019. (Applications received after the screening date will be considered at the discretion of the university.)

Criminal Background Clearance Notice
Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Additional Information
Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.
Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West's No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.
Clery Act Disclosure
Pursuant to theJeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act,the annual security report (ASR), is now available for viewing at The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382, or by calling 209-667-3572.
Equal Employment Opportunity
The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.
Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD.As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at:
CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.

To Apply, visit:

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California State University, Stanislaus 
Location: TurlockCA 95382
Document ID: AD376-38MI  
Ad Number: 1625170
Job Type:  Regular

Job Schedule: Full-time

Published in:  JobElephant
Published on: 2019-12-0912/09/2019
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