Arts Division Dean's Office Assistant
JOB #: 1908898
Full Time; Career
Starting Salary Range: $23.22 - $26.02 / Hourly. Salary commensurate with qualifications and experience
UCSC strives to embrace diversity in all its forms; it strives to be an inclusive community that fosters an open, enlightened & productive environment.
Under supervision of the Chief of Staff, provides support to the Dean and Senior Staff (Chief of Staff, Assistant Dean, Associate Deans, Executive Assistant), as well as providing some administrative support to staff within Arts Division units. This work includes: processing and tracking all expense reimbursements for the Dean and Senior Staff (Chief of Staff, Assistant Dean, Associate Deans, Executive Assistant); making travel arrangements, processing Travel Advance authorization, and processing Post Travel for the Dean's Office and, at times, for Arts Division units; performing a variety of administrative functions; providing routine logistical support to Dean's Office, Arts Division, and Arts Division units; providing occasional back-up front-line support to the Dean. In addition, the Dean's Office Assistant provides support in the planning and execution of routine, and high-level Arts Division events including: the annual Arts Division Retreat; the annual Arts Dean's Lecture Series; the Dean's and Chancellor's award luncheon; as well as other events, including those in support of donor cultivation.
This position requires passing a pre-employment criminal history background check. Selected candidates cannot begin work until passing their background check. Please note: Time required to complete this process may vary and can be lengthy.
* Excellent communication and interpersonal skills sufficient to interact effectively with a diverse group of students, staff, faculty, and the public.
* Highly developed customer service skills with a "can do" work ethic to support special event planning, preparation and execution.
* Ability to exercise good judgment and discretion when handling confidential matters. Experience working with highly confidential documents.
* Demonstrated hospitality skills and event experience.
* Excellent writing skills for preparing various documents, reports and executive level correspondence. Strong proofreading skills with excellent attention to detail.
Position is open until filled; Initial Review Date: 07-28-2019
APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
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