Administrative Assistant to the Dean of Students

Department:  Deans’ Office
FLSA:             Non-exempt
Reports to:   Dean of Students
Schedule:     Full time, calendar year
Typical schedule: 8:30 am-5:00 pm Mon, Tue, Thurs, Friday and 8:00 am - noon on Wednesdays and Saturdays (during academic year).
Availability for occasional important campus events such as Orientation, Family Weekend, Graduation, etc.
Must be able to work occasional overtime.
Travel:           Rare
 
POSITION SUMMARY:
The Administrative Assistant will primarily work with the Dean of Students and the Dean of Residential Life.  As part of a team that includes all areas of student life, the Administrative Assistant will also assist Class Deans and the other faculty in the Deans’ office as the need arises.  
The Assistant is responsible for helping the Dean of Students and others on the team with specific data management, creation and organization of correspondence, attending meetings and producing minutes, organizing procedures related to student travel, student attendance and tracking, dorm room assignments as well as calendar management, respond to phone calls and information requests.
The Assistant will also serve general reception function as needed: greeting students and others who come to the Deans’ office: a central campus point of contact for those who need information.
The Assistant presents a positive, professional image of The Hotchkiss School to students, visitors, staff and faculty.
 
PRIMARY DUTIES AND RESPONSIBILITIES
 
SKILLS AND EXPERIENCE REQUIRED:
PHYSICAL CONDITIONS:
 
ADDITIONAL INFORMATION:
The essential functions and basic skills have been included.  It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities.  Additional functions and requirements may be assigned by supervisors as deemed appropriate.
The Hotchkiss School does not discriminate on the basis of age, gender, religion, race, color, sexual orientation, gender identity, genetic information, disability, or national or ancestral origin in the administration of its educational policies, scholarship and loan programs, athletic and other School-administered programs, or in the administration of its hiring and employment practices.
The Hotchkiss School is a tobacco-free environment.

Qualifications

Education

Preferred
BA Bachelor of Arts or better.
 
Please apply at the link below
 https://https://recruiting.ultipro.com/HOT1004HOTCH/JobBoard/10eeab0e-8a43-4942-8dd7-bc2aac2ef26d/OpportunityDetail?opportunityId=3a46f6fb-d89d-4e5c-a17e-9a349f36e01b
The Hotchkiss School 
Location: LakevilleCT 06039
Document ID: AC036-56YJ  
Job Type:  Regular

Job Schedule: Full-time


Posted on: 2018-01-3001/30/2018
2018-03-01